For Deans and Heads of Departments

This page provides a summary of some of the key rules and regulation that fall under the responsibility of the Deans and Heads of Departments concerning research data.

Ownership of data

Research data in general belongs to the university rather than the individual researcher. In collaborative projects with other universities, it is vital to ensure that ownership of data is clear. In international collaborations one needs to determine which countries' laws apply.


According to Swedish law, research data must be archived (The Swedish National Archives Regulation on preservation and disposal, in Swedish (RA-FS 1999:1) (PDF 120 kB, new window). It is the responsibility of the Heads of Departments and Managers at the equivalent level to ensure that archiving regulations are adhered to.

At this time, Lund University does not have an e-archive, but there are local solutions that can be used in the meantime. See information for the HT faculty.

Personal and sensitive data

Each head of department is responsible for ensuring that the processing of personal data is carried out correctly and in accordance with the law. This includes making sure that processing of personal data is reported to the university’s Data Protection Officer and applications for ethical vetting are made when necessary. Safe storage must also be ensured, see information for HT faculty.

Responsibilities and Rules for Record Management

Read more about the regulations regarding record management on Lund University's Staff Pages.

Notification of personal data processing

Staff pages on responsibility for and notification of personal data processing.
Page Manager: webbadminhtbibl.luse | 2020-06-24