For Deans and Heads of Departments

As a Dean or Heads of Departments you need to be aware of some of the key rules and regulation that fall under your responsibility.

Ownership of data

Research data in general belongs to the university rather than the individual researcher. In collaborative projects with other universities, it is vital to ensure that ownership of data is clear. In international collaborations one needs to determine which countries' laws apply.


According to Swedish law, research data must be archived (The Swedish National Archives Regulation on preservation and disposal, in Swedish (RA-FS 1999:1) [PDF, opens in new window]. It is the responsibility of the Heads of Departments and Managers at the equivalent level to ensure that archiving regulations are adhered to.

At this time, Lund University does not have an e-archive, but there are local solutions that can be used in the meantime.

Information on archiving for the Joint Faculties of Humanities and Theology.

Personal and sensitive data

Each head of department is responsible for ensuring that the processing of personal data is carried out correctly and in accordance with the law. This includes making sure that processing of personal data is reported to the university’s Data Protection Officer and applications for ethical vetting are made when necessary. Safe storage must also be ensured.

Responsibilities and Rules for Record Management

Regulations regarding record management on Lund University's Staff Pages.

Notification of personal data processing

Staff pages on responsibility for and notification of personal data processing.

Page Manager: webbadminhtbibl.luse | 2022-10-05